Privacy POLICY

​BoardIntelExchange (“we”, “us”, “our”) provides governance, remuneration, and board-level intelligence services to organisations globally. We are committed to handling personal data responsibly, lawfully, and with appropriate professional discretion.

• This Privacy Policy explains how we collect, use, analyse, and protect information in connection with www.boardintelexchange.com and our services.

• 1. Scope of This Policy

• This Policy applies to:

• • Visitors to our website

  • Clients and prospective clients

  • Individuals whose information appears in our research, benchmarking, or intelligence outputs

  • Survey participants and interviewees

• Our services operate in a professional, research, and advisory context, not a consumer or mass-marketing context.

• 2. Information We Collect

• a) Publicly available information

• We collect and analyse information that is lawfully and publicly available, including but not limited to:

• • Names, roles, titles, and professional history

  • Board memberships and committee roles

  • Remuneration, compensation structures, and incentives disclosed in public filings

  • Governance disclosures, regulatory filings, annual reports, AGM materials

  • Public statements, interviews, and investor communications

  • Information available via company websites, stock exchanges, regulatory bodies, and reputable public databases

• This information is used for research, benchmarking, comparative analysis, and governance intelligence.

• b) Information collected directly

• We may collect information provided directly to us through:

• • Contact forms or email correspondence

  • Client engagements and advisory discussions

  • Surveys, questionnaires, interviews, and perception studies

  • Event participation or professional interactions

• This may include professional opinions, responses, and contextual information relevant to governance or remuneration analysis.

• c) Automatically collected information

• When you visit our website, we may collect:

• • IP address

  • Browser and device information

  • Pages visited and interaction data

  • Date and time of access

• This data is used for security, performance, and analytical purposes only.

• 3. How We Use Information

• We use information for the following purposes:

• • Governance, remuneration, and board-level benchmarking

  • Market, peer, and international comparative analysis

  • Perception, credibility, and confidence assessments

  • Research reports, intelligence briefs, and advisory outputs

  • Responding to inquiries and managing professional relationships

  • Improving our services and website functionality

  • Complying with legal, regulatory, or professional obligations

• We do not use personal data for consumer advertising or unrelated marketing.

• 4. Legal Basis for Processing

• Where applicable under GDPR, UK GDPR, and similar laws, we process personal data based on:

• • Legitimate interests, including research, analysis, benchmarking, and professional advisory activities

  • Public interest, where governance and market transparency are relevant

  • Contractual necessity, where services are provided to clients

  • Consent, where individuals voluntarily participate in surveys or interviews

• 5. Surveys, Interviews & Perception Research

• Where we conduct surveys, interviews, or perception studies:

• • Participation is voluntary

  • Responses may be analysed in aggregate or anonymised form

  • Individual responses are not attributed unless expressly agreed

  • Data is used solely for research and intelligence purposes

• We take reasonable steps to ensure fairness, proportionality, and professional discretion in such research.

• 6. Aggregation, Benchmarking & Anonymisation

• Information collected may be:

• • Aggregated

  • Benchmarked

  • Normalised

  • Anonymised or pseudonymised

• Our outputs are designed to provide insight and comparison, not to disclose private personal information beyond what is lawfully public or consented to.

• 7. Data Sharing

• We may share information only:

• • With clients, as part of commissioned intelligence or advisory work

  • With trusted service providers supporting secure operations (e.g. hosting, analytics, legal or compliance services)

  • Where required by law or regulatory authorities

• We do not sell personal data or share it for third-party marketing.

• 8. International Data Transfers

• As we operate globally, data may be processed or stored across jurisdictions.
  Where required, appropriate safeguards are applied to ensure compliance with applicable data-protection laws.

• 9. Data Retention

• We retain information only for as long as necessary to:

• • Fulfil research, advisory, and professional purposes

  • Meet legal, regulatory, or contractual requirements

• Data no longer required is securely deleted or anonymised.

• 10. Your Rights

• Depending on jurisdiction, individuals may have rights to:

• • Access personal data

  • Request correction of inaccurate information

  • Object to processing in certain circumstances

  • Request deletion, where legally applicable

• Requests can be submitted using the contact details below.
  Please note that rights may be limited where data is processed under legitimate interest or public-interest research grounds.

• 11. Security

• We apply appropriate technical and organisational measures to protect data against unauthorised access, loss, misuse, or disclosure, proportionate to the nature of the information handled.

• 12. Cookies

• Our website uses essential and analytical cookies to ensure proper functionality and performance.
  Users may manage cookie preferences via browser settings.

• 13. Changes to This Policy

• We may update this Privacy Policy periodically.
  The latest version will always be available on our website.

• 14. Contact

• For privacy-related questions or requests: